Personal Assistant

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Metropolitan Momentum is looking for a personal assistant to provide an effective and efficient administrative, secretarial, and operational assistant function to support the executive.

Location: Centurion

Closing Date: May 27th, 2022

Job Title: Personal Assistant

Requirements:

Matric
2-5 years of secretarial experience.
2-5 years of experience in engaging with senior executives and external business partners.

Competencies:

Business Acumen
Client/ Stakeholder Commitment
Collaboration
Impact and Influence
Drive for results
self-awareness and insight
Leads change and innovation
Diversity and Inclusiveness

Responsibilities:

Internal Process:

Support diary management activities to effectively schedule appointments.
Provide secretarial support (agenda, minutes, action plans, etc.) for the preparation and successful execution of meetings.
Arrange detailed travel arrangements and compile all the relevant documentation for travel-related meetings.
Proactively screen incoming calls, and correspondence and respond independently where possible.
Coordinate all the components (logistics, catering, etc.) of events, meetings, and functions within budget and specifications.

Additional Responsibilities:

Support the flow of information within the manager’s office, ensuring that matters requiring their attention are handled speedily.
Escalate faults and other housekeeping issues with the relevant service provider and ensure queries are resolved within the given time frames.
Order and control office supplies.
Accurately escalate client complaints and queries to the relevant department.
Ensure files are kept in order and easily accessible.
Collate, compile, and distribute documents to the required standards within defined timeframes.
Attend to ad hoc personal matters.
Build and maintain relationships with clients and internal and external stakeholders.

Client Services:

Continuously monitor turnaround times and quality standards and resolve issues speedily to enhance client service delivery
Drive client service delivery goal achievement in line with predefined standards to ensure that clients receive appropriate advice and after-sales service.
Provide regular reports on delivery of services against agreed service level agreements and in terms of overall client targets.

Additional Duties:

Manage budget and implement sound financial controls:

Assist to control the budget for the area, including the proper application to authorize expenditures and implementation of financial regulations.
Assist to manage high-risk and problematic financial issues in the area of accountability and contribute to the development of policy.
Assist to implement and provide feedback on the effectiveness of the financial policy, practice, and procedures: preventing illegal, unethical, or improper conduct.
Assist to implement risk management, governance, and compliance policies in own practice area, to identify and manage governance and risk exposure liability.

To apply, please visit the Momentum Metropolitan career page and fill up the application form, upload your resume and certified ID, and other relevant documents:

https://momentummetropolitan.erecruit.co:443/candidateapp/Jobs/View/MMH220510-4